Office Services Coordinator

Office Services Coordinator
Onsite/ Los Angeles, CA
Contract Role

Responsibilities:

• Support daily office operations and workplace services activities in accordance with established processes and service standards.
• Assist with conference room readiness, office setup activities, and workplace logistics.
• Support mail, shipping, receiving, inventory, storage, and distribution activities as applicable within the office.
• Assist with vendor coordination and service delivery activities under the guidance of more senior team members.
• Respond to colleague and stakeholder requests in a timely, professional, and customer-focused manner.
• Help maintain office facilities, common areas, supplies, equipment, and workplace resources.
• Escalate issues, service disruptions, maintenance concerns, and workplace risks appropriately.
• Support office events, meetings, and internal activities as required.
• Maintain accurate records, documentation, and operational data.
• Follow Firm policies, procedures, safety requirements, and professional standards.

Skills:

• Demonstrated ability to deliver reliable, accurate, and timely work in a fast-paced, service-oriented environment.
• Ability to work in-person
• Ability to operate office equipment
• Ability to handle transportation of materials or objects, when required
• Strong customer service orientation with the ability to build positive working relationships across a broad range of stakeholders.
• Excellent organizational, prioritization, and time management skills, with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Demonstrated ownership, accountability, and a proactive approach to delivering high-quality work and operational support.
• Professional written and verbal communication skills, including a polished presence across telephone, email, and other workplace communication channels.
• Strong typing, proofreading, and document production capabilities with a focus on accuracy and quality.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, and the ability to learn and use workplace technologies and operational systems.
• Foundational knowledge of office services, workplace operations, facilities support, and administrative processes.
• Understanding of customer service standards, workplace safety practices, security protocols, and operational procedures.
• Ability to identify issues, apply sound judgment in routine situations, solve problems with appropriate guidance, and work both independently and collaboratively within a team environment.
• Knowledge of Spanish is a plus.

Education:

• High school diploma or equivalent required. University degree or advanced certifications in office management, facilities management, hospitality, business administration, or a related field preferred.
• 1–2 years of general office experience preferred, ideally in a professional services environment.